Laserfiche WebLink
City of San Leandro <br />Meeting Date: May 19, 2014 <br />Staff Report <br />Agenda Section:File Number:14-174 CONSENT CALENDAR <br />Agenda Number:8.I. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:LaTanya Bellow <br />Human Resources Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution Approving a Consulting Services Agreement with <br />JT2 Integrated Resources for Workers’ Compensation Third Party Claims <br />Administration Services <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends the approval of a Consulting Services Agreement for three years in the <br />amount of $345,145 for Workers’ Compensation third party claims administration services <br />with JT2 Integrated Resources plus a flat fee structure for bill review charges estimated at <br />$198,000. <br />BACKGROUND <br />The City of San Leandro is self-insured for its Workers’ Compensation program and uses a <br />Third Party Administrator (TPA) for claims administration. The TPA’s responsibility is to <br />manage, track, and process payments for all claims reported. In the past, York Risk Services, <br />formerly Bragg and Associates , has provided these services to the City. <br />During the past 18 months, Human Resources staff has implemented a number of initiatives <br />to improve the program and decrease costs. These initiatives have focused on returning <br />employees back to work in a timely manner, closing claims through settlements, and providing <br />ongoing preventative training. As part of this effort, a Request for Proposals (RFP) for TPA <br />services was issued in February 2014. Thirteen proposals were received, which were <br />reviewed and rated. Five TPAs were invited to interview before an evaluation panel . The <br />interview process included oral presentations, interview questions, and reference checks. JT2 <br />Integrated Resources was identified as the most qualified TPA to provide claims <br />administration services for the City of San Leandro. <br />Analysis <br />Page 1 City of San Leandro Printed on 5/13/2014