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City of San Leandro <br />Meeting Date: July 18, 2016 <br />Staff Report <br />Agenda Section:File Number:16-337 CONSENT CALENDAR <br />Agenda Number:8.E <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Award a Construction Contract to DeSilva <br />Gates Construction, L.P. for the Annual Overlay / Rehabilitation 2015-16 <br />Project, Project No. 2016.0050; Authorization for the City Manager to <br />Negotiate and Approve Individual Change Orders Up to 5% of the Original <br />Contract Amount; and Authorization for the City Manager to Negotiate and <br />Approve Cumulative Change Orders Up to 15% of the Original Contract <br />Amount; City Council Approval to Appropriate $110,000 from the DFSI Fund <br />Balance and $930,000 from Measure BB Fund Balance for the Project <br />SUMMARY AND RECOMMENDATIONS <br />This contract provides for repaving of City streets listed on an attachment to this report. <br />Staff recommends the following actions: <br />·Awarding the construction contract to DeSilva Gates Construction, L.P. in the amount <br />of $2,396,060 for the subject project; <br />·Authorizing individual change orders up to 5% of the original contract ($119,803), and <br />authorizing a total change order amount up to 15% of the original contract ($359,409); <br />·Appropriating additional DFSI Funds in the amount of $110,000; and <br />·Appropriating additional Measure BB Funds in the amount of $930,000. <br />BACKGROUND <br />This project includes two types of street repair, overlay and reconstruction. Overlay is less <br />expensive than reconstruction and is performed on streets that have deteriorated beyond a <br />street sealing treatment but have not yet failed. Overlay involves the removal of the top layer <br />of existing pavement, completing spot repairs of failed subgrade areas, and replacing the top <br />layer with new pavement. This overlay method is applied only if the roadway does not have a <br />very high crown, a steep slope going outward from the gutter to the middle of the street. <br />Page 1 City of San Leandro Printed on 7/13/2016 <br />128