Laserfiche WebLink
City of San Leandro <br />Meeting Date: March 20, 2017 <br />Staff Report <br />Agenda Section:File Number:17-119 CONSENT CALENDAR <br />Agenda Number:8.F. <br />TO:City Council <br />FROM:Chris Zapata <br />City Manager <br />BY:Jeff Kay <br />Assistant City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution to Appropriate $20,439 to Cover Costs for the <br />2016 General Municipal Election from the General Fund Economic <br />Uncertainty Reserve Fund Balance <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council appropriate $20,439 in additional funds to cover costs <br />for the November 8, 2016 General Municipal Election from the General Fund Economic <br />Uncertainty Reserve Fund Balance. <br />BACKGROUND <br />The November 8, 2016 General Municipal Election for the City of San Leandro included open <br />City Council seats for districts two, four and six, and three ballot measures; Measures OO, PP <br />and NN. Candidates for districts four and six ran unopposed and there were two candidates <br />in the district two race. In preparation for the election, staff budgeted $190,000 for election <br />costs. This estimate was based on previous election charges. On March 1, 2017 San Leandro <br />received from the Registrar of Voters an invoice for $210,439.42 for total election costs. <br />Based on the difference between the $190,000 allocated and actual election costs of <br />$210,439.42, staff recommends that the City Council appropriate additional funds in the <br />amount of $20,439.42 to cover the remainder of election costs from the General Fund <br />Economic Uncertainty Reserve fund balance. <br />Analysis <br />San Leandro is one of three cities (including Oakland and Berkeley) that participates in <br />Ranked Choice voting (RCV), and must reimburse Alameda County for its proportionate share <br />of election costs. Proportionate shares are based on voter registration statistics in each city <br />and San Leandro’s share of RCV billing is 12.08%. Election costs are largely based on <br />printing and staff costs. In the November 8, 2016 general municipal election San Leandro <br />presented 17 pages of ballot measures and four candidate statements, which totaled 20 <br />pages. Staff underestimated the total amount of election expenses by $20,439.42. <br />Page 1 City of San Leandro Printed on 3/13/2017 <br />92