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IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO <br /> <br />RESOLUTION NO. 98-16 (1272) <br /> <br />RESOLUTION ADOPTING RECORDS RETENTION SCHEDULE, AUTHORIZING <br />CITY CLERK TO MAINTAIN RECORDS, AND DESIGNATING SPECIFIC <br />DEP ARTMENTS AS "OFFICE OF RECORD" <br /> <br />RECITALS <br /> <br />WHEREAS, Government Code Section 34090 et,seq, sets forth certain legal <br />requirements relating to the retention of certain municipal records; and <br /> <br />WHEREAS, Other Codes, both State and Federal, also specify other retention <br />requirements for specific public records; and <br /> <br />WHEREAS, This Council recognizes that, notwithstanding their legal value, certain <br />records of the City have longer administrative, operational, evidential and historic value; <br />and <br /> <br />WHEREAS, It is appropriate and feasible to deal with public and other administrative <br />records in a responsible, economic and timely manner; and <br /> <br />WHEREAS, With the assistance of a Records Management Consultant, the City Clerk <br />has recommended a Records Retention Schedule (attached as Exhibit "A") which has been <br />reviewed and approved by the City Attorney, <br /> <br />NOW, THEREFORE BE IT RESOL YED, that the specific departments identified in said <br />Retention Schedule are hereby designated as the Office of Record, and, as such, shall be <br />responsible for all official records so identified, and shall keep those records in compliance <br />with applicable schedules and laws, <br /> <br />FURTHER, that the Records Retention Schedule attached hereto as Exhibit "A" and <br />made a part hereof, which has been approved by the City Attorney as complying with <br />Federal and State authorities and generally accepted records management practices, is <br />hereby adopted, <br /> <br />FURTHER, the City Clerk is hereby directed to conduct a review of the referenced <br />schedule with the City Attorney on a periodic basis and to present any revisions to the <br />City Council for schedule modification as from time to time may be necessary to keep <br />retention information current and timely, <br /> <br />BE IT FURTHER RESOL YED, that the City Clerk be and he/she is hereby authorized <br />and directed to maintain the records itemized on the adopted schedule for the periods of <br />time so designated and thereafter to destroy same without further authorization, <br />