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City of San Leandro <br />Meeting Date: May 7, 2018 <br />Staff Report <br />Agenda Section:File Number:18-181 CONSENT CALENDAR <br />Agenda Number:8.D. <br />TO:City Council <br />FROM:Jeff Kay <br />Interim City Manager <br />BY:Debbie Pollart <br />Public Works Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for Resolution Authorizing the City Manager to Execute a <br />Non-Professional Services Agreement with Newton Construction & <br />Management, Inc. for Marina Community Center Renovations in the Amount of <br />$188,870.52 and Authorizing the City Manager to Negotiate and Approve <br />Cumulative Change Orders up to 25% ($47,217.63) of the Original Contract <br />Amount <br />SUMMARY AND RECOMMENDATIONS <br />Staff Recommends that Council approve a Non-Professional Services Agreement with Newton <br />Construction & Management to renovate the commercial kitchen and activity rooms at the Marina <br />Community Center in the amount of $188,870.52. <br />BACKGROUND <br />Due to years of deferred facility maintenance, the Public Works Department has a number of <br />renovation, repair, and equipment replacement projects scheduled over the current budget cycle. <br />The Marina Community Center is one of the City’s older and more heavily used public facilities <br />and in need of refurbishment. The kitchen equipment is past its useful life and is not fully <br />functional. <br />The project is a simple refurbishment of cabinets in activity rooms B & C; installation of flooring; <br />retrofit of existing lighting; and installation of commercial kitchen equipment. Therefore, staff has <br />chosen to streamline procurement using a cooperative purchasing contract through the National <br />Joint Powers Alliance (NJPA) using a project delivery method called Job Order Contracting <br />(JOC). It is a method that enables organizations to get commonly encountered construction <br />projects completed quickly and easily through multi-year umbrella contracts. JOC is a <br />competitively bid, fixed price, multi-year construction contract based on published unit prices. The <br />Page 1 City of San Leandro Printed on 5/1/2018 <br />1383