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City of San Leandro <br />Meeting Date: May 21, 2018 <br />Staff Report <br />Agenda Section:File Number:18-221 CONSENT CALENDAR <br />Agenda Number:8.D. <br />TO:City Council <br />FROM:Jeff Kay <br />Interim City Manager <br />BY:Jeff Kay <br />Interim City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a Resolution Approving Annual Renewal in the amount of <br />$80,940.07 with Accela for Citizen Access and Platform Automation Systems for <br />Permitting <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution authorizing the City Manager to <br />approve payment to Accela for annual renewal of the Permitting System, which includes the <br />Citizen Access and Platform Automation systems in use by the Community Development and <br />Engineering & Transportation Departments. The annual renewal cost is $80,940.07. <br />BACKGROUND <br />The City of San Leandro has maintained an annual subscription contract with Accela since 2013. <br />Analysis <br />The City of San Leandro subscribes to the Accela Civic Platform and Automation system, which <br />is hosted by Sirsidynix and delivered over the Internet. This Software-as-a-Service (SaaS) system <br />provides all of the core functions required to the Community Development and Engineering & <br />Transportation Departments to issue, track, and report on the City’s building and encroachment <br />permits. <br />The City is charged an annual subscription license fee which provides Staff with access to the <br />online systems. In addition, the vendor provides software updates and technical support. This <br />annual renewal covers all the licenses needed by Staff to fully use the software. <br />Legal Analysis <br />Page 1 City of San Leandro Printed on 5/15/2018 <br />30