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City of San Leandro Meeting Date: July 16, 2018 Staff Report Agenda Section:File Number:18-318 CONSENT CALENDAR Agenda Number:8.M. TO:City Council FROM:Jeff Kay Acting City Manager BY:Debbie Pollart Public Works Director FINANCE REVIEW:David Baum Finance Director TITLE:Staff Report for Resolution Authorizing a Budget Transfer in the Total Amount of $33,692 for Purchase of a New One-Ton Long Bed Pick-up Truck SUMMARY AND RECOMMENDATIONS Staff recommends that the City Council adopt a resolution authorizing a budget transfer in the amount of $33,692 from 140-31-056 to the Equipment Maintenance Fund 690-16-002-7510 to purchase a new one-ton long bed pick-up truck. BACKGROUND In August of 2017, the position of Streets Supervisor was created for the newly-spun off Paving Section. In addition to the Supervisor, this section has six full-time staff, two temporary two-year positions, and three part-time staff. Prior to creation of the Paving Section, the Maintenance Worker III’s truck was utilized out in the field to move staff to work locations and to tow equipment out into the field. That vehicle was due for replacement this fiscal year and when the replacement vehicle arrived, it was utilized by the supervisor, with the Maintenance Worker III keeping the old vehicle. It is common practice, when necessitated for operational needs, to keep the replaced vehicle in use until the end of the fiscal year in which it was replaced, as the department is charged for a full year’s usage. As a new fiscal year has just started and paving operations are in full swing, the need to mobilize all staff in the field, especially at multiple locations when smaller jobs are being completed, necessitates a new vehicle. The vehicle that has been kept in service is a 2004 model year. All vehicles turned in for replacement are sold at auction, with the proceeds going back into the Equipment Maintenance fund balance. Fiscal Impacts Page 1 City of San Leandro Printed on 7/10/2018