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City of San Leandro <br />Meeting Date: September 4, 2018 <br />Staff Report <br />Agenda Section:File Number:18-380 CONSENT CALENDAR <br />Agenda Number:8.M. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Keith Cooke <br />Engineering & Transportation Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve <br />Amendments to a Consulting Services Agreement with CSG Consultants, Inc. for <br />On-Call Engineering Plan Check, City Surveyor, Land Surveying, and <br />Engineering Inspection Services <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve an amendment to a Consulting Services <br />Agreement with CSG Consultants, Inc. to add inspection of the Annual Overlay/Rehabilitation <br />2017-18 Project for an estimated fee of $168,000. <br />BACKGROUND <br />In February 2017, staff issued a request for qualifications (RFQ) seeking civil engineering and <br />land surveying consulting firms to assist with engineering projects as needed. Eight firms <br />responded to the RFQ and CSG Consultants, Inc. (CSG) was one of three firms deemed most <br />qualified; a contract with CSG was approved by City Council on September 5, 2017. <br />Analysis <br />Four construction contracts were awarded by City Council on July 7, 2018 including a contract for <br />$10,163,485 in roadway work on the Annual Overlay/Rehabilitation 2017-18 Project. These <br />construction contracts, combined with existing commitments for encroachment permits, grading <br />permits, and sidewalk work exceed current staff inspection capacity. <br />The Annual Overlay/Rehabilitation 2017-18 Project is estimated to require up to 1,200 hours of <br />inspection. Staff has determined that using an outside consultant for this work is the most <br />efficient way to supplement the current staff capacity. CSG’s contract includes this scope of work; <br />based on the hourly rates contained in the existing agreement, the fee for this work is estimated <br />to be $168,000, which is more than half of their current not to exceed fee. <br />Page 1 City of San Leandro Printed on 8/28/2018 <br />151