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City of San Leandro <br />Meeting Date: September 4, 2018 <br />Staff Report <br />Agenda Section:File Number:18-388 ACTION ITEMS <br />Agenda Number:10.B. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Tom Liao <br />Community Development Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Amend Title 6, <br />Chapter 4 of the San Leandro Administrative Code to adjust the Community <br />Development Department Planning Division Appeal Fees <br />SUMMARY AND RECOMMENDATIONS <br />Planning appeal fees are structured as direct cost, deposit-based fees that reimburse the City for <br />hourly administrative processing costs. The City Council Rules Committee recommends that the <br />City Council adopt a Resolution to reduce the appeal fee to a $2,500 deposit for applicants and a <br />fixed $500 fee for non-applicants. <br />BACKGROUND AND DISCUSSION <br />Following public concerns expressed during the Parrott Street Apartments appeal on March 19, <br />2018 (APL18-001), the City Council referred review to the City Council Rules Committee of the <br />costs to file an appeal. The Rules Committee met to discuss appeal fees for planning projects at <br />its April 23 and June 25, 2018 meetings. Following deliberations, the Rules Committee <br />recommended reducing the deposit amount for applicants by half and re-establishing a separate, <br />reduced fixed fee of $500 for non-applicants. <br /> <br />Appeal fees are charged at direct cost and the appellant pays a deposit from which the City <br />deducts its hourly costs of processing the appeal for review and decision by the respective <br />appeal hearing body. Following the outcome of a hearing body’s decision, the appellant either <br />receives a refund of the remaining balance or a bill if there is an outstanding amount. In the <br />instance of Parrott Street Apartments (APL18-001), the appellant received a refund of $2,269.33 <br />from the City and is reported to have refused an offer by the applicant, Eden Housing, to be <br />reimbursed for the cost of the appeal. <br />The current appeal fee requires a $5,300 deposit to file an appeal, including a non-refundable 6% <br />technology fee applied to all applications. Appeals heard by the City Council pay an additional <br />Page 1 City of San Leandro Printed on 8/28/2018 <br />237