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City of San Leandro <br />Meeting Date: November 19, 2018 <br />Staff Report <br />Agenda Section:File Number:18-559 CONSENT CALENDAR <br />Agenda Number:8.K. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Jeff Kay <br />City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve the <br />Annual Renewal with Accela for Citizen Access and Platform Automation <br />Systems for Permitting <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution that authorizes the City Manager to <br />approve payment to Accela for annual renewal of the Permitting System, which includes the <br />Citizen Access and Platform Automation systems in use by the Community Development and <br />Engineering & Transportation Departments. The annual renewal cost is $80,940.07. <br />BACKGROUND <br />The City of San Leandro has maintained an annual subscription contract with Accela since 2013. <br />Analysis <br />The City of San Leandro subscribes to the Accela Civic Platform and Automation system, which <br />is hosted by Accela and delivered over the Internet. This Software-as-a-Service (SaaS) system <br />provides all of the core functions required to the Community Development and Engineering & <br />Transportation Departments to issue, track, and report on the City’s building and encroachment <br />permits. <br />The City is charged an annual subscription license fee that provides Staff with access to the <br />online systems. In addition, Accela provides software updates and technical support. This annual <br />renewal covers all of the licenses needed by staff to make full use of the software. <br />Page 1 City of San Leandro Printed on 11/13/2018