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City of San Leandro <br />Meeting Date: November 19, 2018 <br />Staff Report <br />Agenda Section:File Number:18-448 CONSENT CALENDAR <br />Agenda Number:8.M. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Jeff Kay <br />City Manager <br />FINANCE REVIEW:Not Applicable <br />TITLE:Staff Report for City Policy to Govern Use of Multi-Color City Hall Exterior LED <br />Lighting Display System <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the Council discuss and adopt a City Hall Lighting Policy that will govern <br />the usage of the display of City Hall lights. <br />BACKGROUND <br />Earlier this year, the City’s Department of Public Works installed new LED lights along the <br />exterior façade of City Hall. These lights are capable of displaying 256 colors of light and can be <br />used to highlight or celebrate official City business as well as local, national, or world events. <br />Currently, there are no existing policies in the San Leandro Administrative Code governing the <br />use of this type of City Hall lighting display. The Public Works Department has therefore <br />requested a policy to govern the use of the new LED light system when requests are received <br />from organizations or individuals seeking usage of the lighting system to recognize or draw public <br />attention regarding a particular cause or campaign. <br />San Francisco and San Jose both have similar LED light systems at their respective city halls <br />and have instituted policies that govern the usage of the lighting display systems. Both cities may <br />also charge a fee to private organizations seeking to activate the lights in association with special <br />events that are being held at city hall. <br />The decision for usage of the lighting display in San Francisco is either made at the direction of <br />the Mayor, or alternatively at the discretion of the City Administrator, the Mayor’s Director of <br />Special Events, or the City’s Chief of Protocol. <br />Page 1 City of San Leandro Printed on 11/13/2018