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City of San Leandro <br />Meeting Date: November 19, 2018 <br />Staff Report <br />Agenda Section:File Number:18-554 CONSENT CALENDAR <br />Agenda Number:8.R. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Jeff Kay <br />City Manager <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve an <br />Annual Subscription Payment with SoftChoice Corporation for the Microsoft <br />Enterprise Agreement <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution that authorizes the City Manager to <br />approve payment to SoftChoice Corporation, Inc. for the annual Microsoft Enterprise Agreement. <br />The cost is $144,666.14. <br />BACKGROUND <br />The City of San Leandro utilizes a Microsoft Enterprise Agreement plan for all Microsoft products, <br />including Windows operating system and Office 365. <br />Analysis <br />The City of San Leandro is required to make an annual payment to maintain its Microsoft <br />software infrastructure. This includes all Windows operating systems and City-owned desktops <br />and laptops; all Windows server operating systems in the City’s data centers; and the full suite of <br />Office 365 for all City employees. <br />This annual contract covers all the licenses needed by the City for all Microsoft products, including <br />new software upgrades, security patches, all cloud computing services from Office 365 (Word, <br />Excel, PowerPoint, Outlook, SharePoint, and email communications) and includes 24/7/365 <br />telephone and email technical support. Payment is made through a third-party value-added <br />reseller (VAR). In 2016, the City selected SoftChoice Corporation as its Microsoft VAR, due to its <br />low pricing, after using a competitive bidding process. <br />Page 1 City of San Leandro Printed on 11/14/2018