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City of San Leandro <br />Meeting Date: April 15, 2019 <br />Staff Report <br />Agenda Section:File Number:19-191 CONSENT CALENDAR <br />Agenda Number:8.E. <br />TO:City Council <br />FROM:Jeff Kay <br />City Manager <br />BY:Tom Liao <br />Community Development Director <br />FINANCE REVIEW:David Baum <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve <br />Amendment No. 2 to the Consultant Services Agreement for Third Party Plan <br />Check Services Between the City of San Leandro and TRB+Associates (to <br />increase the contract by $80,500 for an amount not to exceed $268,000) <br />SUMMARY AND RECOMMENDATIONS <br />Construction activity in the City continues to be high and is projected to continue for at least the <br />next year. Third party plan check consultants assist the City in managing the work load in order to <br />meet deadlines and provide quality customer service. Staff recommends the City Council <br />approve Amendment No. 2 to the Contractual Services Agreement with TRB+Associates to <br />increase the contract amount by $80,500 and authorize the City Manager to execute this <br />amendment for a not-to-exceed contract amount of $268,000. Amendment No. 2 will enable the <br />City’s Building and Safety Services Division to continue providing plan check services in a timely <br />manner, provide certified access specialist (CASp) services as required by State law and to <br />supplement current staffing during this period of significant development and permit activity. <br />BACKGROUND <br />The City of San Leandro’s Building and Safety Services Division (Building) of the Community <br />Development Department ensures minimum standards to safeguard life, limb, health, property <br />and public welfare by regulating and controlling the design, construction, quality of materials, use <br />and occupancy, locations and maintenance of buildings and structures within the City through plan <br />review, permit issuances and inspections. <br />Third party plan check consultants assist the City during times of high activity to meet deadlines <br />and enable the City to provide quality customer service. The FY 2018-19 Budget included <br />$200,000 for Third Party Plan Check consultants: $150,000 for TRB+Associates and $50,000 for <br />4LEAF. When the City Council approved both contracts in June 2018, it granted the City Manager <br />the authority to amend the contract up to a maximum of 25% of the $150,000 original total <br />contract amount or a maximum of $37,500. <br />Page 1 City of San Leandro Printed on 4/9/2019