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City of San Leandro Meeting Date: March 26, 2022 Staff Report Agenda Section:File Number:22-234 PLANNING SESSION Agenda Number: TO:City Council FROM:Fran Robustelli City Manager BY: FINANCE REVIEW:Not Applicable TITLE:City Council’s March 26, 2022 Bi-Annual Priority Setting Work Session SUMMARY AND RECOMMENDATIONS Staff recommends the City Council receive the report and provide direction on Fiscal Year 2022-2023 priorities. BACKGROUND Twice a year, the City Council gathers for a planning session (also commonly referred to as the annual “City Council Retreat”) to formulate the City’s policy priorities for the upcoming calendar year. The outcomes of these meetings provide the framework for staff workplans. Although the precise details of the planning session agenda vary from year to year, it typically includes the following components: 1. Updates on the previous year’s projects and initiatives. 2. City Council discussion of priorities and goals for the upcoming year. To set the priorities and goals for the upcoming year, Council is presented with a list of known projects and is asked to prioritize those items, typically through a “dot exercise”. This important process ensures the City’s staffing and budgetary resources are directed towards those matters that are of most urgent importance to the City Council and the community. In an effort to focus on the highest priorities, this year’s retreat format will include some changes in how the City approaches prioritization. This new approach will ensure Council has the opportunity to communicate its priorities while also providing the City Manager the ability to shift resources within those priorities as bandwidth increases. In the spirit of continuous improvement, the tracking of referrals and priorities has changed. Attached to this report is the presentation and the priority charts that will be used to guide the prioritization exercise. Attachment A, the Council Priorities Table for FY2022-2023 includes two documents: Page 1 City of San Leandro Printed on 3/23/2022