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IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO RESOLUTION NO. 98_ 16 (1272 ) RESOLUTION ADOPTING RECORDS RETENTION SCHEDULE, AUTHORIZING CITY CLERK TO MAINTAIN RECORDS, AND DESIGNATING SPECIFIC DEPARTMENTS AS "OFFICE OF RECORD" RECITALS WHEREAS, Government Code Section 34090 et.seq. sets forth certain legal requirements relating to the retention of certain municipal records; and WHEREAS, Other Codes, both State and Federal, also specify other retention requirements for specific public records; and WHEREAS, This Council recognizes that, notwithstanding their legal value, certain records of the City have longer administrative, operational, evidential and historic value; and WHEREAS, It is appropriate and feasible to deal with public and other administrative records in a responsible, economic and timely manner; and WHEREAS, With the assistance of a Records Management Consultant, the City Clerk has recommended a Records Retention Schedule (attached as Exhibit "A") which has been reviewed and approved by the City Attorney. NOW, THEREFORE BE IT RESOLVED, that the specific departments identified in said Retention Schedule are hereby designated as the Office of Record, and, as such, shall be responsible for all official records so identified, and shall keep those records in compliance with applicable schedules and laws. FURTHER, that the Records Retention Schedule attached hereto as Exhibit "A" and made a part hereof, which has been approved by the City Attorney as complying with Federal and State authorities and generally accepted records management practices, is hereby adopted. FURTHER, the City Clerk is hereby directed to conduct a review of the referenced schedule with the City Attorney on a periodic basis and to present any revisions to the City Council for schedule modification as from time to time may be necessary to keep retention information current and timely. BE IT FURTHER RESOLVED, that the City Clerk be and he/she is hereby authorized and directed to maintain the records itemized on the adopted schedule for the periods of time so designated and thereafter to destroy same without further authorization.