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City of San Leandro City Council Meeting Date: February 6, 2023 Agenda Number: 13.b. Agenda Section: ACTION ITEMS File Number: 23-028 File Type: Staff Report Motion for a Minute Order to Approve a Proposal from Municipal Resources Group to Evaluate City Clerk Reporting Options and Direct the City Attorney to Negotiate a Consulting Services Agreement BACKGROUND AND SUMMARY At the December 5, 2022 regular City Council meeting, the City Council provided direction to the City Attorney to request a proposal from Municipal Resources Group (MRG) for consulting services to assist the Council in evaluating City Clerk reporting options. As directed, the City Attorney reached out and negotiated a scope of work with MRG, culminating in the proposal attached to this staff report. MRG proposes that Shirley Concolino would research and present an analysis of options for municipal clerk organizational positions and oversight. Ms. Concolino has worked with elected officials and city managers for more than 35 years. She retired as City Clerk of the City of Sacramento, one of four Council-appointed charter officers, being the senior charter officer and the highest-ranking female in the organization. Prior to coming to Sacramento, Shirley held positions supporting elected officials and city managers/county administrative officers in the City of Davis and the County of Solano. Ms. Concolino started in government service as a public safety dispatcher. She has been very involved in a variety of municipal programs. She was an instructor in Sacramento’s City University (CU) program, creating and teaching a highly successful and sought-after class entitled “Success at the Podium.” She served as a City Protocol Officer, Sister Cities Coordinator, and led many task forces and project teams. She led the Sacramento City Clerk’s office to the forefront statewide in terms of technology and service delivery. That program received statewide recognition for agenda management practices and access to government records and legislative documents. Ms. Concolino is certified as an MMC, a distinguished city clerk Master Municipal Certification, and is past president of the City Clerk Association of California (CCAC). In 2010, she was selected by CCAC as California City Clerk of the Year. Shirley is also active in the International Institute of Municipal Clerks (IIMC), having taught national seminars. Shirley holds a liberal arts degree from Ambassador College. If the City Council wishes to move forward with MRG’s proposal, in order to achieve as much efficiency as possible, a Council ad hoc committee would be an effective means to receive from and synthesize information with the Consultant as they execute the scope of work. The tentative schedule of deliverables would be a preliminary report for data review and analysis with the ad hoc committee in February/March with a final report to the whole Council to be scheduled for end of March or April, depending on the information needs and questions from the ad hoc committee. The estimated amount for services is $25,000, which is within the City Manager’s authority to approve. Therefore, what is presented before the Council for action is the proposal and if so moved, direction to the City Attorney to negotiate a consulting services agreement based on the proposal. Page 1 City of San Leandro Printed on 2/2/2023