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City of San Leandro <br />City Council <br />Meeting Date: December 31, 2023 <br />Agenda Number: 5.e. <br />Agenda Section: ATS Review <br />File Number: 23-410 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services <br />Agreement with BrightView Landscape Services, Inc. for City Facility Landscape Maintenance for a <br />Term of 5 years with Two (2) One-Year Extension Options for a Cumulative 5-year Total Not to Exceed <br />$1,364,674.19 <br />COUNCIL PRIORITY <br />·Infrastructure <br />SUMMARY <br />The Public Works Department issued an RFP on May 24, 2023 for citywide median maintenance <br />and City facility landscape maintenance. Six vendors submitted proposals and, of those, <br />BrightView Landscape Services, Inc. was selected to provide services for 5 years at a total cost <br />of $1,364,674.19 <br />RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the City Manager to execute a <br />Non-Professional Services Agreement with Brightview Landscape Services, Inc. to provide <br />monthly landscape maintenance services at City facilities. <br />BACKGROUND <br />On May 24, 2023, the Public Works Department issued Request for Proposals (RFP) #60668 for <br />street median landscape maintenance and City facility landscape maintenance. While this was <br />one RFP with the same technical specifications and scope of work [landscaping], the RFP was <br />structured into the two separate areas to allow for separate pricing and the ability to issue two <br />agreements. <br />Requested services: Landscape maintenance of plant material in medians, landscape strips, city <br />facilities; weed abatement; turf maintenance; tree maintenance; irrigation maintenance and minor <br />repairs; trash removal and debris collection and removal including related disposal fees. <br />The landscaping in these facilities is included in the City facility landscape maintenance <br />agreements: City Hall/Civic Center complex, 4 Libraries, 5 Fire Stations, Senior Center, <br />Shoreline Area maintenance, Community Centers, Heron Bay, Casa Peralta/Museum, Farrelly <br />Pool, Downtown Parking Garage, Comcast Building. <br />Six firms submitted proposals and were deemed responsive to the RFP. After review by a <br />Page 1 City of San Leandro Printed on 9/13/2023