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City of San Leandro <br />City Council <br />Meeting Date: June 16, 2025 <br />Agenda Number: 5.g. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 25-291 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute Consulting Service <br />Agreements in Fiscal Year 2024-2025 and 2025-2026 for Phase 2 of the Citywide Network Refresh, <br />Library Public Network Improvements, and City Cabling for a Total of $865,135 <br />COUNCIL PRIORITY <br />·Infrastructure <br />·Sustainability & Resiliency <br />·Fiscal Sustainability and Transparency <br />SUMMARY & RECOMMENDATIONS <br />Adopt a resolution to approve and authorize the City Manager to execute consulting service <br />agreements with AMS.Net, LLC in Fiscal Year 2024-2025 and 2025-2026 for phase 2 of the <br />Citywide network refresh project, Library public network improvements, and City cabling. Phase 2 <br />pricing was developed using the Merced County Fast Open Contracts Utilization Services <br />(FOCUS), a cooperative purchasing program. Pricing for the Library Public Network Improvement <br />project was developed using the FCC 470 bid process. The total amount of the contracts has a <br />not to exceed of $865,135. <br />BACKGROUND <br />The Information Technology Department (IT) maintains network devices, including firewalls and <br />switches to provide Internet and internal connectivity to City staff and the community via public <br />WiFi. Regular and prompt replacement of aging technology equipment is critical to ensure the <br />effective, secure, and efficient operation of City business. <br />The current state of City network equipment utilized by City staff is aging and in need of <br />replacement. The existing technology equipment utilizes legacy technology and does not support <br />the needs of a modern workforce. This situation causes significant inefficiencies, frequent <br />outages and a negative impact on work productivity. <br />The IT Department is in the process of completing Phase 1 of the Citywide Network Refresh <br />Project, which includes core switches and firewalls. This work will be completed in Summer 2025. <br />Phase 2 of the project will replace gaining distribution and access switches and routers. The IT <br />Department anticipates completing Phase 2 in Fiscal Year 2026. When complete, IT will seek <br />additional funding for Phase 3, which will include a comprehensive cable replacement. <br />The IT Department will use a separate agreement for the Library Public Internet component of <br />Phase 2 to take advantage of the E-Rate program. The E-Rate program is a federal initiative that <br />provides discounts on telecommunications and internet services for eligible schools and libraries <br />Page 1 City of San Leandro Printed on 9/4/2025