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City of San Leandro City Council Meeting Date: February 21, 2023 Agenda Number: 10.a. Agenda Section: CONSENT CALENDAR File Number: 23-037 File Type: Staff Report Adopt a Resolution Approving Amendment No. 2 to the Consulting Services Agreement for Third Party Plan Check Services Between the City of San Leandro and TRB+Associates (to increase the contract by $487,500 for an amount not to exceed $800,0000) and Approving a Total Amount Not to Exceed $987,500 for the City’s Third Party Plan Check Services Contracts with TRB+Associates and CSG Consultants, Inc., in FY2022-2023 COUNCIL PRIORITY ·Fiscal Sustainability and Transparency ·Community & Business Development SUMMARY The FY2022-2023 building permit activity and revenue has exceeded City projections by over 70% as of January 2023, and therefore the contract amount for the City ’s primary third-party plan check consultant, TRB+Associates (TRB) needs to increase. Third-party plan check consultants provide the City’s Building and Safety Services Division (Building) specialized technical assistance in the areas of structural engineering, certified floodplain review, and Certified Access Specialist (CASp) some of which are required by State law to the . They also enable Building to continue providing plan check services in a timely manner and supplement current staffing during this period of significant development activity. RECOMMENDATIONS Staff recommends the City Council 1) approve Amendment No. 2 to the Consulting Services Agreement with TRB+Associates (TRB) to increase the existing contract amount by $487,500, 2) authorize the City Manager to execute Amendment No.2 for a not-to-exceed contract amount of $800,000 for TRB+Associates, and 3) approve a total not to exceed amount of $987,500 in FY2022-2023 for both combined third-party plan check contracts. BACKGROUND AND ANALYSIS On July 5, 2022, the City Council adopted Resolution No. 2022-113 to approve two FY2022-2023 City consulting services agreements for third party plan check services (one with TRB + Associates and one with CSG Consultants, Inc) totaling $400,000. The contract with TRB+ Associates was for $250,000 and the CSG contract amount was for $150,000. Resolution No. 2022-13 allowed administrative approval of up to 25% of the original contract amount. Therefore, the City had authority to amend and change order the TRB contract up to $62,500 (or 25% of the original contract) without City Council approval. The City can also increase the CSG contract by $37,500 administratively, which the City is anticipating in the next couple of months given the high volume of permit applications that CSG is reviewing in FY2022-2023. Page 1 City of San Leandro Printed on 2/15/2023