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City of San Leandro <br />City Council <br />Meeting Date: March 17, 2025 <br />Agenda Number: 5.e. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 25-090 <br />File Type: Staff Report <br />Adopt a Resolution Approve and Authorize the City Manager to Execute a Non-Professional Services <br />Agreement with Ross Recreation Equipment for Installation of a New Playground at Halcyon Park <br />Playground for $195,434.02 and to Negotiate and Approve Cumulative Change Orders up to 10% or <br />$19,543.00, for a total Contract Amount Not -to-Exceed $214,977.02 <br />COUNCIL PRIORITY <br />·Quality of Life <br />·Infrastructure <br />SUMMARY <br />The playground at Halcyon Park was destroyed by arson. Ross Recreation Equipment, the local <br />distributor of Landscape Structures playground equipment, has been selected under a Sole <br />Source Resolution No. 2015-130 to provide and install the new playground. <br />RECOMMENDATIONS <br />Staff recommends that the City Council authorize the City Manager to: <br />1.Execute a Non-Professional Service Agreement with Ross Recreation Equipment for <br />installation of a new playground at Halcyon Park in the amount of $195,434.02. <br />2.Negotiate and approve cumulative change orders up to 10% ($19,543.00) of the original <br />contract amount, bring total not to exceed $214,977.02 <br />BACKGROUND AND ANALYSIS <br />On October 6, 2024, the tot playground at Halcyon Park was severely destroyed by arson, <br />necessitating the removal and replacement of both the structure and playground surfacing. <br />Staff solicited a quote for Ross Recreation Equipment, the Northern California distributor of <br />Landscape Structures playground equipment, to provide a new playground structure suitable for <br />children aged 2-5 years. The scope of work includes the supply and installation of the new <br />playground structure and replacement of the playground surfacing. <br />In 2015, the City established Landscape Structures, Inc. as the sole source supplier for <br />playground equipment through Resolution No. 2015-130. This designation ensures consistency of <br />repairs by standardizing playground equipment Citywide. The sole-source arrangement provides <br />efficiencies in procurement, spare parts availability, and maintenance procedures. <br />Page 1 City of San Leandro Printed on 9/4/2025