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City of San Leandro <br />City Council <br />Meeting Date: September 8, 2025 <br />Agenda Number: 4.b. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 25-390 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute a Contract with Ray’s Electric; <br />to Approve and Authorize the City Manager or her Designee to Negotiate and Approve a Change Order <br />in Excess of the Individual Change Order Limit of Five Percent for the Wicks Boulevard and Manor <br />Boulevard Traffic Signal Upgrade, Project No. 2020.5620 <br />COUNCIL PRIORITY <br />Quality of Life <br />Economic Development <br />Public Safety <br />Infrastructure <br />SUMMARY <br />An individual change order in the amount of $234,320 (35% of the original contract) is required to <br />satisfy an unanticipated requirement by PG&E to relocate the City’s electrical meter for the Wicks <br />Boulevard and Manor Boulevard Traffic Signal Upgrade. Because the amount of the change <br />order exceeds the City Manager’s 5% individual change order limit, City Council approval is <br />required. <br />RECOMMENDATIONS <br />Staff recommend the following action: <br />Approve and authorize the City Manager to negotiate and approve an individual Change <br />Order in the amount $234,320 (35% of the original contract). <br />BACKGROUND <br />On May 15, 2023, the City Council by Resolution No. 2023-050 awarded a construction contract <br />to Ray’s Electric in the amount of $669,487 for the Wicks Boulevard and Manor Boulevard Traffic <br />Signal Upgrade, Project No. 2020.5620. The resolution also authorized the City Manager to <br />approve individual contract change orders up to 5%, and cumulative change orders up to 25% of <br />the original contract. Subsequently, on July 21, 2025, by Resolution No. 2025-094, the City <br />Council authorized an increase in the cumulative change order limit from 25% to 43% for the <br />subject project. <br />The project scope includes a full traffic signal upgrade at the intersection of Wicks Boulevard and <br />Manor Boulevard. The improvements consist of the installation of new protected left-turn signals, <br />upgraded signal heads and related equipment, video detection systems for vehicles and bicycles <br />Page 1 City of San Leandro Printed on 9/4/2025