Reso 2006-079 - Laserfiche WebLink

Home

15. Brief Report to Legislative Body. Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body immediately following the event for which reimbursement is sought. Reports may be made orally or in writing. If more than one member of a legislative body attends the event, a report from one of the members that mentions the other's presence is sufficient. 16. Technology Reimbursement. Members of the City Council shall be reimbursed for expenses incurred in the performance of official duties for Internet service, facsimile machine telephone service, cellular phone service, electronic datebook service and other technological expenses at an amount not to exceed $175 per month. Members of the City Council shall comply with the documentation requirements set forth in Section 17 when requesting technology reimbursement. Employees are encouraged to check out a City laptop for business rather than utilizing hotel internet service. 17. Documentation Requirements. Members of a legislative body and City employees shall file a Travel Expense Form with the Finance Department/Accounting Division within 5 business days of incurring the expense to request reimbursement of expenses and to document expenses paid with a travel advance. The Travel Expense Form shall be accompanied by itemized receipts documenting each expense, except that detail regarding the nature of the expense provided in the expense report shall suffice for incidental expenses for which receipts are not customarily given. Members of the City Council shall file a Claim for Reimbursement of Expenses Related to Official Business Form with the Finance Department/Accounting Division within 5 working days of receiving the bill or receipt. The Claim for Reimbursement Form shall be accompanied by bills or itemized receipts documenting each expense. All documents related to reimbursable expenditures shall be considered public records subject to disclosure under the California Public Records Act. 18. Effective Date. This Resolution shall take effect immediately. 19. Severability Clause. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the ordinance or their applicability to other persons or circumstances. 809279-4 RESOLUTION NO. 2006-079 6