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1\lINUTES City of San Leandro City Council and San Leandro Redevelopment Agency Joint Meeting-May 3,2004 Page 12 11. CITY COUNCIL REPORTS A. Reports on Intergovernmental Agencies None. B. Reports on City Council Committees 1. Finance Committee Meeting of April 8, 2004. Accepted as submitted. 2. Finance Conunittee Meeting of April 15, 2004. Accepted as submitted. 3. Finance Committee Meeting of April 22, 2004. Accepted as submitted. 4. Rules and Communications Committee Meeting of April 21, 2004. Accepted as submitted. Mr. Jermanis commented that there was extensive discussion at the Rules and Communications Comn1ittee n1eeting regarding the timing of the election and run- off and the effect of a run-off election on the terms of those who are elected. City Clerk Handa addressed the n1ethod for conducting the run-off election, indicating that since the tin1e the Rules and Communications Committee made its recoll1ll1endation to conduct the run-off election by precinct balloting, updated cost information and voter statistics were received which may warrant reconsideration of the all-mail ballot option. She noted that an all-mail ballot election could save the City over $60,000, and voter statistics from the March 2004 Primary Election sho\ved that over one-third of San Leandro voters cast mailed ballots. City ",A.ttolney Williams addressed the issue of the terms of office of the newly- elected candidates. She noted conflicts between the City Charter and Municipal Code as well as the effect of a run-off election on lengthening the terms of office of incumbents and shortening the terms of newly-elected members. The Rules and COmn1unications COmn1ittee agreed that there was a need to correct the inconsistencies between the City Charter and Municipal Code. They also expressed interest in changing the City's election cycle to consolidate the General Municipal Election with the Statewide Primary Election and consolidate a run-off election, if necessary, with the General Election in November with the newly- elected members taking office in January. Ms. Williams informed the Council that the change in the election cycle could be adopted by ordinance, whereas the 35-day language contained in the Charter, as well as any adjustment in terms of office for Councilmembers elected during the current election cycle, could only be changed through an an1endment to the Charter approved by the voters.