8I Consent 2007 0416 - Laserfiche WebLink

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Appropriation for Doolittle Entryway 2 Apri116, 2007 The project includes construction of landscaping, irrigation, improvements to existing medians, and entryway monument along Doolittle Drive. Other work items on this corridor include installation of new streetlights in the medians, relocation of existing traffic signals in the medians, and painting of existing streetlights. Due to the MOD requirements and contracting differences between the agencies, the project was divided into two phases, 98th Avenue to Adams Avenue (Phase 1) and Adams Avenue to Davis Street (Phase 2). Analvsis The project was first bid in summer 2006, but no bids were received for Phase 1. Phase 2 received only two bids, which were well above the engineer's estimate, indicating an increase in costs. On the basis of the bids received, a revised estimate was prepared, which required revision of the MOD. The cost for Phase 1 resulted in the cities of Oakland and San Leandro contributing $1,001,400 each and the Port of Oakland contributing $381,500. The Port of Oakland has made a change to the original agreement with the City of San Leandro, requesting replacement of the existing chain link along the golf course frontage with a steel picket fence and the installation of palm trees. The agreement requires the Port contribute a minimum of $197,262 toward this Phase 2 work. The City of San Leandro's Finance Department reports that the City of Oakland deposited its contribution and the Port of Oakland deposited its contribution for Phase 1, with the balance for Phase 2 expected from the Port soon. Separate expense account numbers will be set up to track spending. If any funds are left in either the City of Oakland's account or the Port of Oakland's account, the remainder will be returned. Current City Council Policy . City-wide entryway statement . Cooperation with neighboring cities at City boundaries Previous City Council Action(s) . On January 16,2001 by Resolution No. 2001-4, the City Council approved the design phase MOD agreement with the City of Oakland . On July 16, 2001 by Resolution No. 2001-116, the City Council approved a design contractual services agreement with John Cahalan Landscape Architect . On January 5, 2004 by Resolution Nos. 2004-007 and 2004-008 respectively, the City Council adopted the construction phase MOD Agreement and the City of Oakland's Local and Small Local Business program for this project . On May 3, 2004 by Resolution No. 2004-068, the City Council approved a supplemental contractual services agreement with John Cahalan Landscape Architect for design of this project . On December 5, 2005 by Resolution No. 2005-162, the City Council authorized the City Manager to enter into a cooperative agreement between the City and Caltrans relating to this proj ect