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<br />e <br /> <br />e <br /> <br />City of San Leandro <br />Grant Agreement No. 05-012 <br />Page 6 <br /> <br />", <br /> <br />COSTS AND DISBURSEMENTS (Continued) <br /> <br />, ' <br />Disbursements shall be made on the basis of costs incurred to date, less ten percent, upon. <br />satisfactory progress in accordance with the approvyd work program and upon the <br />grantee's submission of a "Request for Disbursement" form, which shall be submitted no <br />more frequently than monthly but no less frequently than quarterly. Disbursement of the <br />ten percent withheld shall be made as follows: <br /> <br />1. Site or Sub-site Completion. The ten percent withheld with respect to any site or <br />sub-site work may be disbursed, to the grantee, upon the grantee's request and the <br />satisfactory completion of all treatment andyradication activities required for any <br />specific ,site or sub-site identified in the approved site-specific plan and the work <br />program' and upon compliance with the applicable requirements of the "PROJECT <br />OR SITE COMPLETION" section of this agreement. . <br /> <br />2: Project Completion. Any remaining amount of the ten percent withheld shall be <br />disbursed tO'the grantee upon the grantee's ~atisfactory completion of the project <br />and compliance with the applicable requirements of the "PROJECT OR SITE <br />COMPLETION" section oftms agreement, and upon the Conservancy's <br />acceptance of the project. <br /> <br />The grantee shall request disbursements by filing with the Conservancy fuBy executed <br />"Request for Disbursement" forms (available from the Conservancy). The grantee shall <br />include in the forms its name and address, the nUmber oftills agreement, the date of the <br />submission, the amount of the inVOIce, the period during which the work was actually <br />done, and an itemized description, including time, materials, and expenses incurred, of all <br />work done for which disbursement is requested. The forms shall also indicate cumulative <br />expenditures to date, expenditures during the reporting period, and the unexpended <br />balance of funds under the grant agreement <br /> <br />The forms shall be signed by an authorized representative of the grantee. Each form shall <br />.be accompanied by any receipts and supporting invoices or other source documents from <br />contractors that the grantee engaged to complete any portion of the project funded under <br />this agreement, and by written substantiation of completion of the portion of the project <br />for which disbursement is requested. With each form, the grantee shall submit a <br />supporting progress report summarizing the current status of the project and comparing it <br />to the status required by the work program (budget, timeline, tasks, etc.). In the event <br />that the grantee seeks disbursement of 10% withheld with respect to completed work on a <br />specific site or sub-site, the grantee shall also submit documentation that all such work <br />has been satisfactorily completed by providing site-specific information as required for <br />'the "final site or sub-site report" under the "PROJECT OR SITE COMPLETION" <br />section of this agreement. Failure to fu]]y execute and submit a Request for Disbursement <br />