8F Consent 2007 0604 - Laserfiche WebLink

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City Council Committee Review and Action None Applicable General Plan Policy Not Applicable Permits and/or Variances Granted Not Applicable Environmental Review Not Applicable Code Compliance Review Not Applicable Board/Commission Findin2s None Summary of Public Outreach Efforts Not Applicable Fiscal Impact The estimated IP Communications System project cost is $509,146. This includes the Consulting Services Contract with ExtraTeam for $479,146 (which consists of $116,740 for professional services and $362,406 for required hardware, ExtraTeam is an authorized reseller as the manufacturer does not sell directly to market) and the Project Contingency amount for $30,000. The contingency line item is to provide for flexibility and departmental needs as a review of the options for phone replacements have not yet taken place with every department. In 2005, the City had obtained dedicated lease purchase financing for the IP Communications System project. As proposed, the City will no longer need to use this fmancing and will instead fund the project costs from FY 2006-07 budget savings in the Information Management Services (IMS) Fund and with reserves that will be available in the FY 2007-08 Proposed Budget. Bud2et Authority The project will be funded by IMS Fund Project Account #688-13-118-7410. Attachments None CONCLUSION Staff recommends City Council authorize the City Manager to execute a consulting services agreement with ExtraTeam to design, implement, integrate, and also purchase required hardware of a joint Microsoft and Cisco Unified Communications solution for a City-wide IP Communications System that will meet and exceed the City's comprehensive communications needs (phone, voice messaging, and email messaging). G:\ISIPhone Switch\VolP Staff