Laserfiche WebLink
<br />REQUISITIONS TO PURCHASE ORDERS <br /> <br />Requisitions requesting material, equIpment or services should be completed by department <br />personnel As much of the following infonnation as possible should be provided in order to <br />expedite the processing: <br /> <br />1. Date prepared, <br />2. Department and individual making request, <br />3. Required date for delivery. This data is used by Purchasing to prioritize requisitions <br />Terms such as ASAP, Routine or any date passed by the time the form is received in <br />Purchasing indicate a low priority, <br />4. Location for delivery, <br />5. Number or quantity of items needed, <br />6. Complete description of the goods and/or services needed. A complete description <br />should include model numbers, appropriate rating, size, color, unit of measure, packing <br />requirements and any other pertinent information Purchases of goods and services may <br />include leases, rentals and maintenance agreements. Acquisitions requiring formal <br />competitive bids generally require detailed, exact material, construction or function <br />speci fications, <br />7. Complete account number and project code, if any, <br />8. Suggested vendor( s) with address( es) and phone number(s) and <br />9. Authorized signature <br /> <br />Requisitions submitted for all requests, with the exception of checks; result in the issuing of a <br />City purchase order. This purchase order formalizes the purchase transaction with the vendor. <br />The Purchasing Office follows guidelines spelled out in the Municipal Code in processing <br />requisitions: <br /> <br />LO\V DOLLAR PURCHASES <br /> <br />Purchases of equipment, materials and supplies requiring an expenditure of $3,000 or less may <br />be made without competitive bidding. The first call for goods, where feasible, shall be to a San <br />Leandro based business. In instances in which the City's best interests are served through a <br />competitive situation, informal quotes are obtained <br /> <br />INFORMAL QUOTATIONS <br /> <br />Purchases of equipment, materials and supplies requiring expenditure in excess of $3,000 but <br />less than $25,000 are subject to informal competitive bidding In these instances the Purchasing <br />Office solicits written or telephone quotes from qualified vendors <br />