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3A Public Hearing 2007 0917
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3A Public Hearing 2007 0917
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Last modified
1/15/2008 12:46:06 PM
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9/12/2007 4:38:54 PM
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CM City Clerk-City Council
CM City Clerk-City Council - Document Type
Staff Report
Document Date (6)
9/17/2007
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_CC Agenda 2007 0917
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\City Clerk\City Council\Agenda Packets\2007\Packet 2007 0917
Reso 2007-122
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Path:
\City Clerk\City Council\Resolutions\2007
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<br />Actions Taken to Ensure Compliance with Program and Comprehensive <br />Planning Requirements <br /> <br />. Monitoring <br />City staff monitor CDBG, HOME, and public service projects regularly. The Housing Services <br />Division staffregularly monitor CDBG-funded public services projects through review of <br />quarterly progress reports, invoice reimbursements and frequent communications with <br />subrecipient staff. Staff also monitor capital improvement projects for the City through review <br />and approval of ongoing reimbursement requests and invoices and constant communications <br />with the Engineering Department's staff. Staff ensures that Davis Bacon requirements, where <br />applicable, are followed. <br /> <br />. Managing the Process <br />For CDBG and City public services grants, Housing Division staff coordinated the two-year <br />(FY2006-2008) Request for Proposal (RFP) process with the Recreation and Human Services <br />Department to ensure that agency applicants and Human Services Commissioners were educated <br />about CDBG program requirements before the allocations process. Housing staff provides an <br />overview of the CDBG Program and its requirements with a CDBG fact sheet and guides the <br />HSC through the allocations of CDBG grants, which are provided annually. Staff also make <br />educational presentations to the City Council for approval of the annual Action Plan and <br />CAPER. These City meetings are public, and RFP applicants and the general public are <br />welcome to attend to ask questions about the CDBG Program and RFP process. <br /> <br />The CDBG/Housing Manager oversees the CDBG and HOME Programs, while the Housing <br />Specialist administers them to ensure program compliance with HUD rules and regulations. To <br />ensure eligible CDBG activities, the Housing Specialist discusses proposed activities with <br />CDBG-funded agencies about their scope of services and requests proposed scopes of work and <br />budgets prior to a services agreement being approved. The Administrative Assistant monitors <br />and reconciles with the City's Finance Department and IDIS data monthly for accurate <br />CDBG/HOME funding revenue/expenditures, timely expenditures of CDBG funds, and inputs <br />data into IDIS. Desk monitoring includes reviews of progress reports, invoices, back-up <br />documentation of expenses, and regular communications with subrecipients, including the <br />provision of technical assistance about pertinent queries. On-site monitoring visits are scheduled <br />for FY2007-08. <br /> <br />Actions Taken to Reduce the Number of Persons Living Below the Poverty <br />Level <br /> <br />The City's strategy to reduce the number of households with incomes below the poverty line is to <br />fund programs that assist people to achieve economic independence and to preserve and build <br />affordable rental housing. The City funded 21 social service agencies that administer 22 projects <br />with General Funds that provided support services to help thousands of individuals reach <br />personal and economic sustainability. <br /> <br />Among these grant recipients was Davis Street Family Resource Center (DSFRC), which has a <br /> <br />Final Consolidated Annual Performance and Evaluation Repoli: FY2006-2007 <br />City of San Leandro <br />Page 23 <br />
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