Finance Highlights 2008 0115 - Laserfiche WebLink

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CITY OF SAN LEANDRO MEMORANDUM DATE: January 8, 2008 TO: Finance Committee FROM: Steve Hollister, Assistant City Manager Perry Carter, Interim Finance Director `~..-- BY: Don Brockman, Purchasing Agent ~j/ SUBJECT: Increase in Signature Limits for Consulting Services Agreements Staff recommends that the Finance Committee approve an increase in authorized signature limits for staff, City Manager and City Council for Consulting Services Agreements (CSA). Background and Discussion The City's current signature limits on CSA's have not increased over the last several years. On the other hand, firms providing various consulting services to the City have experienced price and wage increases during the same period. This, in turn, has caused the price of many services to rise to the point where CSA's for the same service(s) may now require City Council approval, or the City Managers (CM) signature where in years past they did not. As a result, additional staff time is required to prepare the agreements and the overall time required to put a CSA in place may be increased. Consequently, staff is recommending an update to signature limits by increasing the dollar amounts that may be authorized by staff and City Manager, and concurrently, the threshold amount requiring City Council approval. More specifically, staff s approval level, as noted in the following schedules, would be increased from $5,000 to $10,000 for Letter Agreements. CSA's requiring City Manager approval would be increased form over $5,000 to $25,000 to over $10,000 to $50,000. Finally, the threshold for City Council approval would increase from all CSA's exceeding $25,000 to all CSA's exceeding $50,000. Current Procedures and Limits Letter Agreement - CSA's under $5000 - require a letter from the consultant or professional firm describing the service, how it will be accomplished, time frame and the complete cost for furnishing the service