8H Consent 2008 0219 - Laserfiche WebLink

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CITY OF SAN LEANDRO STAFF REPORT DATE: February 8, 2008 TO: John Jermanis, City Manager FROM: Perry Carter, Interim Finance Director BY: Don Brockman, Purchasing Agent SUB JE C T/DESCRIPTION: APPROVED AND FORWARDED TO CITY COUNCIL ~: Jo . Jermanis G~ anager RESOLUTION APPROVING AN INCREASE IN SIGNATURE LIMITS FOR CONSULTING SERVICES AGREEMENTS (GSA's) REQUIRING CITY MANAGER AND CITY COUNCIL APPROVAL SUMMARY AND RECOMMENDATION Staff recommends that the City Council approve a resolution increasing the authorized signature limits for City Manager (Administrative Approval) and City Council for Consulting Services Agreement (GSA). BACKGROUND The City's current signature limits on GSA's have not increased over the last several years. On the other hand, firms providing various consulting services to the City have experienced price and wage increases during the same period. This, in turn, has caused the price of many services to rise to the point where GSA's for the same service(s) may now require City Council approval, or the City Manager's (CM) signature where in years past they did not. As a result, additional staff time is required to prepare the agreements and the overall time required to put a CSA in place may be increased. Consequently, staff is recommending an update to signature limits by increasing the dollar amount that may be authorized by the City Manager, and concurrently, the threshold amount requiring City Council approval. Specifically, GSA's requiring City Manager approval would be increased from over $5,000 to $25,000 to over $5,000 to $50,000; while the threshold for City Council approval would increase from all GSA's exceeding $25,000 to all GSA's exceeding $50,000. This recommendation was taken before the Finance Committee at its January 15, 2008 meeting. The Committee was in agreement with staff's recommendation and indicated that the item should be taken forward to the full City Council. The Committee also noted that it would like to have the amount of business awarded to various consultants monitored. Staff noted that it would be able to track the various CSA awards and suggested that once any single consultant had been awarded $20,000 in GSA's this information would be forwarded to the City Manager. The Committee indicated its agreement and this procedure will be implemented by staff.