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Increase CSA Approval Limits 2 February 11, 2008 <br />The City Finance Department will continue monitoring CSA's to ensure vendor adherence to <br />City policy. <br />Current Procedures and Limits <br />Letter Agreement - CSA's under $5000 - require a letter from the consultant or professional <br />firm describing the service, haw it will be accomplished, time frame and the complete cost for <br />furnishing the service <br />Consulting Services Agreement -CSA 's over $5000 but less than $25,000- Require the <br />consulting services agreement form, including detailed scope of service, approval as to form by <br />the City Attorney and signature by the City Manager. <br />Consulting Services Agreement - CSA's exceeding $25, 000 -Generally, the same as those <br />under $25,000, also requiring preparation of a resolution and approval by the City Council, in <br />place of administrative approval by the City Manager. <br />Proposed Increases <br />Letter Agreement - CSA's under 5 000 - require a letter from the consultant or professional <br />firm describing the service, how it will be accomplished, time frame and the complete cost for <br />furnishing the service -REMAINS THE SAME <br />Consulting Services Agreement - CSA's over S 000 but less than 50 000 -Require the <br />consulting services agreement form, including detailed scope of service, approval as to form by <br />the City Attorney and signature by the City Manager -UPPER LIMIT INCREASES TO <br />$50,000. <br />Consulting Services Agreement - CSA's exceeding 50 000 -Generally, the same as those <br />under SO 000, also requiring preparation of a resolution and approval by the City Council, in <br />place of administrative approval by the City Manager -THRESHOLD INCREASES TO <br />$50,000. <br />Advantages <br />• Brings Administrative Approval limits in line with current costs <br />• Decrease preparation and approval time for agreements without loss of control <br />• Streamlines purchasing processes <br />• Reduces time required to procure needed services for City <br />Current City Council Policy <br />Not Applicable <br />Previous City Council Action(s) <br />Not Applicable <br />City Council Committee Review and Action <br />Not Applicable <br />G:ACounci1~2007-2008 Resolutions & Staff Reports~STAFF REPORT RE CSA THRESHOLD INCREASE TO 50K.doc <br />