Agmt 2008 Bay Area Air Quality Management District BAAQMD

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GRANTEE shall, at all times, keep DISTRICT informed as to the identity of the authorized representative. 10. NOTICES -All notices that are required under this Agreement shall be provided in the manner set forth herein, unless specified otherwise. Notice to a party shall be delivered to the attention of the person listed below, or to such other person or persons as may hereafter be designated by that party in writing. Notice shall be in writing sent by e-mail, facsimile, or regular first class mail. In the case of e-mail and facsimile communications, valid notice shall be deemed to have been delivered upon sending, provided the sender obtained an electronic confirmation of delivery. 1;- mail and facsimile communications shall be deemed to have been received on the date of such h~ansmission, provided such date was a business day and delivered prior to 4:00 p.m. PST. Otherwise, receipt of e-mail and facsimile communications shall be deemed to have occun-ed on the following business day. In the case of regular mail notice, notice shall be deemed to have been delivered on flee mailing date and received five (5) business days after the date of mailing. DISTRICT: Bay Area Air Quality Management District 939 Ellis Street San Francisco, CA 94109 Attn: Abby Young GRANTEE: City of San Leandro 835 East 14°i Street San Leandro, CA 94577 Attn: Jacquelyn Diaz 11. ADDITIONAL PROVISIONS -All attachment(s) to this Agreement are expressly incorporated herein by this reference and made a part hereof as though fully set forth. 12. ACKNOWLEDGEMENTS -GRANTEE shall acknowledge DISTRICT support each time the activities funded, in whole or in part, by this Agreement are publicized in airy news media, brochures, or other type of promotional material The acknowledgement of DISTRICT support must state "Funded by a Grant from the Bay Area Air Quality Management District." Initials or abbreviations for DISTRICT shall not be used. 13. FINANCIAL MANAGEMENT SYSTEM A. GRANTEE shall be responsible for maintaining an adequate financial management system and will immediately notify DISTRICT when GRANTEE cannot comply with the requirements in this section. B. GRANTEE'S financial management system shall provide for: i) Financial reporting: accurate, current, and complete disclosure of the financial results of each grant in conformity with generally accepted principles of accounting, and reporting in a forinat that is it accordance with the financial reporting requirements of the grant. ii) Accounting records: records that adequately identify the source and application of funds for DISTRICT-supported activities. These records must contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays or expenditures and income. iii) Intenlal control: effective internal and accounting controls over all funds, property and other assets. GRANTEE shall adequately safeguard all such assets and assure that they are used solely for authorized purposes. iv) Budget control: comparison of actual expenditures or outlays with budgeted amounts for each grant. Page 3 of 10 Contract No. 2008-109