Agmt 2008 CH2M HILL Engineers Inc

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EYHIBIT A SCOPE OF SERVICES August 14, 2008 Ms. Debbie Polla-rt Facilities Manager Public Works Department City of San Leandro 14200 Chapman Road San Leandro, CA 94578 Subject: Proposal for Facilities Condition Assessment Dear Ms. Pollart: Thank you for taking the time to meet with Richard Hubbell of CH2M HILL Facilities Services (CH2M HILL), a facilities management firm, regarding a proposed facilities condition assessment for The City of San Leandro, California (San Leandro). To follow up that discussion, we are pleased to provide a proposal for the assessment. Project Description San Leandro wishes to establish a baseline of current conditions in 45 facilities totaling 381,239 square feet. This baseline will be used for capital and expense planning. Project Approach CH2M HILL will utilize its Facilities Condition Assessment Program to record and summarize the maintenance inspection data for the 45 facilities as listed in Attachment A. The intent of this effort is to use the report and summary cost estimates to define and quantify the extent of any deferred maintenance backlog inherent in the buildings and to develop a capital improvement plan as a budgetary guideline once the backlog is overcome. The physical audit will consist of a comprehensive building tour visually examining all workspace, mechanical and electrical rooms, storage, support areas, roof, equipment pads, exterior closure, and grounds noting any observed deficiencies. All building infrastructure and support equipment will be inspected for defects, normal life expectancy and deferred maintenance issues. Cost estimates for remediation of observed deficiencies will be determined by utilizing a combination of R.S. Means Cost Works, vendor quotes and industry knowledge and benchmarks. In order to maintain a perspective, our assessment and reporting will typically be limited to individual deficiencies and deferred maintenance items of $500 or greater. This threshold excludes from this discussion typical maintenance items and preventive maintenance routines where costs would typically be captured in the maintenance department's operating budget. There may be a few exceptions to this in areas where cross-building trends occur and the dollars became more significant. Painting is an example. A building systems approach to the audit process generally yields the most comprehensive and organized method of determining building condition and highlighting individual building deficiencies as well as defect Consulting Services Agreement between September 2008 City of San Leandro and CH2M HILL Page 15of 21