Reso 2008-153 - Laserfiche WebLink

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City of San Leandro Civic Center, 835 E. 14th Street San Leandro, California 94577 Tune 12, 2008 San Leandro Transportation Management Organization Board of Directors Exhibit D 262 Davis Street San Leandro, California 94577 Subject: Proposed Duties and Responsibilities of the City of San Leandro to be Provided to the San Leandro Transportation btanagement Organization Dear Board of Directors: Considering revisions to the duties of the Executive Director of the San Leandro Transportation Management Organization (TMO}, the City of San Leandro (City) proposes to provide administrative support services to the TMO, including the financial duties previously agreed upon, for an annual cost of $21,000, to be billed quarterly. The following is a list of the proposed duties and responsibilities of the City of San Leandro with regards to the TMO. 1. Arrange, organize, staff and document monthly meetings of the TMO Board of Directors and the Executive Committee of the Board. Prepare all meeting agendas and summaries for review and approval by the TMO Board. Maintain all business records, ridership reports, contracts, meeting minutes, grant applications and invoices. 2. In cooperation with the service provider, prepare detailed monthly ridership reports on shuttle operations for review by the TMO and the City. 3. Create and distribute an Annual Report to the City and granting agencies and participate in the preparation of all necessary documents required for the West San Leandro Shuttle Business Improvement District {BID). 4. Coordinate the financial reporting of the TMO. Prepare and submit appropriate financial documentation in a manner consistent with timely payment of invoices and subnussion of reports. 5. Retain qualified accountant and coordinate the preparation and submittal of annual tax returns for the TMO. Tony SanEos, Mayor City Council: Suriene G. Grant; Michael J. Gregory; Jim Profa; Diana M. Souza; Joyce R. Starosciak; Bill Stephens