Laserfiche WebLink
CITY OF SAN LEANDRO <br />STAFF REPORT <br />DATE: July 6, 2009 <br />TO: Stephen Hollister, City Manager <br />FROM: Jacqui Diaz, Interim Assistant City Manager <br />APPROVED AND <br />FORWARDED <br />TO CITY COUNCIL <br />Stephen L. Hollister <br />City Manager <br />BY: Kathy Ornelas, Community Relations Representative ~~ <br />SUBJECT PROJECT/PROJECT DESCRIPTION: <br />RESOLUTION AMENDING GUIDELINES IN THE CITY OF SAN LEANDRO COUNCIL <br />MEMBERS HANDBOOK RELATING TO COUNCIL MEMBER TOWN HALL MEETINGS <br />SUMMARY AND RECOMMENDATION <br />It is recommended that the Guidelines for Council Member Town Hall Meetings in the Council <br />Members Handbook be updated in light of reductions to staff support. <br />BACKGROUND <br />Analysis <br />In 2002, guidelines were written into the Council Members Handbook relating to Council <br />Members hosting Town Hall meetings. The 2002 guidelines allowed Council Members and the <br />Mayor to hold one general Town Hall meeting each year, but an unlimited number of issue <br />generated meetings. <br />Given the reductions in staffing in the City Manager's Office and all other departments, and the <br />extensive amount of staff work and research required for such meetings, the recommendation has <br />been made to limit the number of Town Hall or City-sponsored Community Meetings to one per <br />year per Council Member and the Mayor. <br />However, the newly drafted guidelines would in no way restrict Council Members or the Mayor <br />from organizing or holding their own Town Hall or Community Meetings to address the needs of <br />their constituents, as long as such meetings do not require staff involvement other than room <br />reservations and room set-up by on-duty Facilities staff, unless so approved by the City Manager. <br />These meetings could also not involve any over-time assignments of City staff. <br />Current City Council Policy <br />2002 Guidelines in the Council Members Handbook. <br />Previous City Council Action(s) <br />n/a <br />