Agmt 2005 Malcolm Pirnie Inc - Laserfiche WebLink

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• Operations & Maintenance Workshop agenda, minutes and handouts. • Draft & Final Maintenance of Plan Operations document. • Draft & Final Preliminary Plan. • Draft & Final Improvements Sequencing Plan. A-2.3 Task 3 -Management, Quality Control, And Coordination Master Communication Protocol. At project inception, Consultant shall develop a detailed communications protocol in conjunction with City staff. This protocol shall set forth a systematic plan to guide all communication and reporting between Consultant and City. It shall include key project contacts, project goals, communication protocols, project schedule, key project milestones, and roles and responsibilities. Monthly Activity Reports. Consultant shall prepare monthly activity reports. Each monthly report shall include a brief Project Status Report summarizing the work accomplished, the status of work in progress, information needs, decisions, updates to the project schedule, delays, potential issues and any foreseeable problems with meeting the schedule or budget. Activity Reports shall be delivered to the City by the second Tuesday of each month for the duration of the work. Project Meetings and Workshops. Consultant shall prepare and conduct Monthly Project Management Meetings, Technical Workshops, and Special Meetings, as needed, to keep the project on schedule, review scopes, present and receive comments on project deliverables, discuss options, review and establish project milestones, report on project progress, and receive City direction. Consultant shall prepare meeting agendas, which will be issued before the meeting, and meeting minutes, which will be issued within five days after the meeting. Action Items/Closure Lists. Consultant shall maintain a project action item and closure item list for the duration of the project. The list shall be updated on a regular basis and distributed and discussed with the team on a regular basis via emails and at monthly management meetings. A benchmark submittal summary shall also be developed and maintained by Consultant throughout the project. Submittal comments from the project team and the action taken will be recorded and shared with the team on a regular basis. Task 3 Deliverables (see item A-4 for information regarding formats and copies) • Meeting agendas and minutes. • Draft & Final Master Communications Protocol. • Monthly Activity Reports. • Action Items and Closure Items Lists (updated at least monthly). WWTP Assessment and Improvement Plan 2/17/2005 Project No. OS-593-52-209 Page 17 of 23