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.` ~ 04-ALA-O-SLN <br />STPLER-5041(023) <br />SPECIAL COVEATANTS OR REMARKS <br />09/ 16/2004 <br />Department on or before 60 days after that applicable fixed fund <br />reversion date will not be paid from that fiscal year's <br />encumbered funds because all of these unexpended funds will be <br />irrevocably reverted by the Department's Division of Accounting <br />on that date. <br />Pursuant to a directive from the State Controller's Office and <br />the Department of Finance, the last date to submit invoices for <br />reimbursed work in each fiscal year is May 1Sth in order for <br />payment to be made out of those then current appropriations. <br />Project work performed and invoiced after May 15th will be <br />reimbursed only out of available funding that might be encumbered <br />in the subsequent fiscal year, and then only when those funds are <br />actually allocated and encumbered as authorized by the California <br />Transportation Commission and the Department's Accounting Office. <br />6. The ADMINISTERING AGENCY will advertise, award and administer <br />this project in accordance with the most current published Local <br />Assistance Procedures Manual. <br />7. Award information shall be submitted by the ADMINISTERING AGENCY <br />to the District Local Assistance Engineer immediately after the <br />project contract award. A copy of the award package shall also <br />be included with the subanittal of the ADMINISTERING AGENCY'S <br />first invoice for the construction contract to: <br />Department of Transportation <br />Division of Accounting <br />Local Programs Accounting Branch, MS#33 <br />P. O. Box 942874 <br />Sacramento, CA 94274-0001 <br />Failure to do so will cause a delay in the State processing <br />invoices for the construction phase. Please refer to Section <br />15.7 "Award Package" of the Local Assistance Procedures Manual <br />and LPP 01-06. <br />8. The ADMINISTERING AGENCY is required to have an audit in <br />accordance with the Single Audit Act and OMB A--133 if it receives <br />a total of $300,000 or more in federal funds in a single fiscal <br />year. The federal Funds received under this project are a part <br />Program Supplement 04-5041-M007-R1 ISTEA Page 3 of 4 <br />