Reso 2005-085 - Laserfiche WebLink

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SAN LEANDRO ADMINISTRATIVE CODE TITLE 1 CITY COUNCIL Chapter 9 Gifts, Donations, and Sponsorships Policy 4. Maintenance must not be excessive and/or maintenance support must be available. 5. Does use of the item(s) require the purchase of additional item(s) to be useful? 6. Acceptance of the item must not present a conflict of interest for the City or its employees. Regardless of the value of the donation, if the donor is a person or entity doing business with the City, a contractor or potential contractor, or there is reason to believe there may be a conflict of interest, the City Manager will determine if the gift should be accepted, rejected or submitted to the City Council for approval. X1.9.115: PROCEDURES. A. The following procedures shall be followed for all donations. 1. A Donation Receipt Form will be completed by City staff when donations are received, and a copy of the form will be forwarded to the City Clerk for retention. The donor will be given a copy of the form. The Finance Department will retain a copy if the item is a capital good (valued in excess of $7,500 with at least aone- year life). 2. The City will not place any value on the gift for the donor. 3. The Finance Director shall be notified of acceptance of capital items. Finance shall make the necessary entries on the respective accounts and property records to insure that the property is charged to the account of the proper City program. This reporting must take place no later than 30 days after the receipt of the donated item(s). 4. If the gift is a capital good of the type that is ordinarily maintained by the Public Works Services Department, the department receiving the gift must discuss the item with the Public Works Services Director before accepting it. B. Cash Gifts. L Depositing Cash Gifts. All cash gifts shall be deposited immediately with the Finance Department in accordance with the City cash collection policy and 06/20/05 3 Department Responsible for Revision: City Manager