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SAN LEANDRO~ADMINISTRATIVE CODE <br />TITLE 1 CITY COUNCIL <br />Chapter 9 Gifts, Donations, and Sponsorships Policy <br />procedure and shall be accompanied by a Donation Receipt. Cash donations shall <br />be deposited in the Gifts and Donations account in the General Fund. <br />2. Restricted Cash Donations. <br />a. Donation Receipt. Restricted cash donations must be supported in <br />department files by the Donation Receipt signed by the donor and identifying <br />the name, address and telephone numbers of the donor, the amount and date of <br />the donation, and the nature of the restriction. <br />b. Deposit of Restricted Cash Donations. Donations shall be deposited in the <br />City's Gigs and Donations account, which is managed by the Finance <br />Department. This account shall be utilized by all departments. <br />c. Council Authorization. A request for authorization must be sent to the City <br />Council in the form of a staff report and approved before a restricted cash <br />donation is spent for its intended use. The Report to Council must state the <br />name of the donor, the amount of the donation, the date the donation was <br />received and the nature of the restriction. A copy of this report must be <br />submitted to the Finance Department to confirm spending authority. <br />d. Procedures for Expending Donated Cash. The donation may be liquidated <br />by the appropriate department when the purchase is made. Any over <br />expenditures must come out of the department's operating budget. Funds <br />shall remain in this account until they are spent on their intended purpose. If a <br />department is unable to spend the cash as intended, the cash must be returned <br />to the donor or the donor must provide written authorization to expend the <br />cash differently from the original purpose. A minimum of 90% of the donated <br />funds must be utilized for the stated purpose. The remaining balance will go <br />into the General Fund once the purpose of the donation has been achieved. <br />This will occur at the end of the fiscal year. <br />3. Unrestricted Cash Donations. Unrestricted cash donations shall be deposited in <br />the City's Gifts and Donations account in the General Fund. <br />C. Reporting of Donations. Within 30 days of the end of the fiscal year, each <br />department director shall submit a report to the City Manager that summarizes all <br />06/20/05 <br />4 <br />Deparhnent Responsible for Revision: City Manager <br />