Agmt 2005 Mark Thomas & Company Inc

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EXHIBIT A SCOPE OF SERVICES The following is a written description of the scope of work for this Contract Services Agreement for design services with Mark Thomas and Company, Incorporated. Consultant shall provide the necessary design elements to complete the project as shown in Exhibit A-1. Task 1 -Project Administration and Coordination Under this task, Mark Thomas & Company (MTCo) will perform the following elements of work: 1.1 Project Management and Coordination a) Supervise the design team, coordinate the various elements of the project and monitor the development of project submittals for conformance with City of San Leandro and Caltrans standards and policies. b) Coordinate in-house design staff and subconsultants to ensure free and timely flow of information for each task activity. c) Assure compliance with other agency codes and standards as acceptable to the City of San Leandro. An example would be the use of utility owner standards and criteria for the design of utility relocation work. d) Prepare and submit correspondence and memos to the City. e) Assure that plans and specifications for work that is within Caltrans' right-of way and requires Caltrans' approval are prepared in accordance with Caltrans' standards, guidelines, and procedures. f) Process a Caltrans encroachment permit for field survey, preliminary engineering, and environmental reconnaissance work that must be done within State right-of--way. g) Implement quality control procedures during the design process including discipline leader reviews and peer review and checking of plans, calculations, and reports. 1.2 Proiect Meetings MTCo will attend the following meetings: a) Attend a project kickoff meeting with the City of San Leandro. b) Conduct regular monthly progress meetings with the City, the appropriate project team members, and other outside agencies and utility owners as appropriate. Meetings will be held at the City of San Leandro. Required activities include the following: L Preparation and submittal of agenda for meetings. 2. Preparation and submittal of Status of Submittals Register. 3. Preparation and distribution of meeting minutes within five (5) days after each meeting. We anticipate attending a total of 6 monthly progress meetings based on the project schedule. c) Attend up to 3 technical team meetings with the City of San Leandro, Caltrans and other agencies to resolve technical project design issues. d) Conduct design coordination meetings with in-house design team and subconsultants as necessary to resolve issues and complete the project. ACTIA 11: I-880/Washington Avenue Interchange Improvements June 2005 COSL Project No. 144-39-007 Page 15 of 35