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workshops shall be included in the quarterly report to the City. <br />D. Reporting <br />8. Provide reports comprising the number of San Leandro residents served by <br />the program every quarter, within 15 days of the end of the quarter. Reports <br />shall be submitted on the `Periodic Program Report Form' provided by the <br />City. This shall include: <br />a. A list of all inquiries and/or complaints for that quarter, by: <br />i. nature of the each inquiry (for example, if there are 10 <br />inquiries, the list should show each type of the inquiry, <br />numbered from 1 to 10) <br />ii. type of complaint <br />iii. the action taken for each inquiry and/or complaint <br />iv. the race and/or ethnicity of each complainant <br />v. the income of each complainant <br />vi. whether the case(s) were referred <br />vii. legal status of case(s) <br />viii. disposition of case(s) and settlement information <br />b. A narrative, irrespective of whether there are activities not in above <br />c. Additional information about any client, the nature of the inquiry and/or <br />complaint, and follow-up directly with the client, if requested by the <br />City. <br />9. Claims for reimbursement will be submitted, at least quarterly, along with all <br />source documentation (such as copies of time sheets, payroll stubs, DE3 or <br />employment or contract letter for personnel costs, invoices or billings). To <br />claim indirect costs, need to obtain City approval of annual cost allocation <br />plan. <br />21 <br />Agreement for Fair Housing Services, FY 2004-05 <br />City of San Leandro <br />G:1cdlall council material\2004 07-19; Consent; Fair HousingWgreement 2004-05-FH.doc <br />