10C Action 2010 0119 - Laserfiche WebLink

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Secretary of State. These Setup Costs include the necessary hardware, firmware, and software upgrades, special mailings to voters regarding RCV, voter education, voter outreach, and poll worker training. Collectively, these costs shall be referred to as "Setup Costs". The Setup Costs shall not exceed $ 1,500,000.00 (one million five hundred thousand dollars) for the RCV elections to be held in November of 2010. Each City agrees and understands that the RCV Setup Costs described above are in addition to the normal costs of conducting an election on each City's behalf. Each City remains responsible for these election costs. Such costs include, by way of example, the tallying of the votes, post-election processing, staffing of polling places, canvassing, etc. c. Allocation and Reimbursement of Costs: Each City's Proportionate Share shall be determined by dividing the number of registered voters in each of the participating Cities by the total number of registered voters in all of the participating Cities. The total number of registered voters for each of the Cities shall be determined according to the Registrar's last official report of registration to the Secretary of State prior to the election for which an invoice for each City's Proportionate Share was issued by the County. The allocation for 2010 is set forth in Exhibit A hereto. The allocation in Exhibit A is subject to change if any City or Cities decide not to hold an RCV election and terminate its or their participation in this MOU. In such cases, the allocation for each participating City will be recalculated as outlined in this section. Other jurisdictions within Alameda County that adopt RCV shall reimburse the Cities for their Setup Costs, and shall pay the County/Registrar for their ongoing costs, according to a formula agreed upon in writing by all parties to this MOU. d. The County/Registrar shall require any jurisdiction that adopts RCV to become a party to this MOU as a condition of conducting RCV elections for that jurisdiction. Prior to the accession of a new party, all parties shall negotiate in good faith to agree upon an equitable formula for determining the amount in which the new party shall reimburse the Cities for a fair share of the Setup Costs they have incurred, and for sharing the costs of RCV after accession. e. If the County/Registrar desires to change to a vendor other than Sequoia, Inc., or accept an upgrade or other RCV implementation software or hardware that incurs more than one-half the Setup Cost, it shall give 90 days advance notice to all other parties. Upon such notice, all parties shall negotiate in good faith to agree upon an equitable formula for determining the amount, if any, that the Cities should be required to reimburse the County/Registrar for a fair share of the new Setup Costs directly attributable to RCV.