10C Action 2010 0119 - Laserfiche WebLink

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Ranked Choice Voting (continued) 3 January 19, 2010 ROV, were the basis for the $170,000 estimate for the 2010 election that was provided in the December 7 staff report. The RCV MOU was drafted by Alameda County, and reviewed by the City Attorneys of the three cities and the Alameda County Counsel. At the request of the cities, a "not to exceed" dollar amount was included in the MOU, which the County set at $1.5 million. The $1.5 million not-to-exceed amount includes the $350,000 system development cost, firmware upgrade, voter education and outreach, additional poll workers, and other costs attributable to RCV. It does not include the usual costs of conducting an election on each city's behalf, which for San Leandro is estimated to be about $50,000 for November 2010. The County acknowledges that $1.5 million is a high estimate that anticipates any possible contingency, and the actual amount will likely be less. The County will only bill the cities for the actual costs of implementing RCV. San Leandro's 12% share of the $1.5 million is approximately $181,000. Adding $50,000 for the usual election costs brings the total not-to-exceed amount to $231,000. While $231,000 is a significantly higher figure than previously reported, it represents the maximum amount the City would be obligated to pay for the RCV costs of the 2010 election. A more detailed breakdown of the estimated additional costs associated with a RCV election has been provided by the Alameda County Registrar of Voters (ROV). The total RCV costs in the updated estimate are approximately $137,000, or about $17,000 higher than the ROV's preliminary estimate. Adding the $50,000 for usual election costs, the total estimate for the 2010 election using these figures is $187,000. This $187,000 figure is a more realistic estimate of RCV costs than the $231,000 not-to-exceed amount. Cost of 2010 Election Without RCV $75k June General Election $SOk November Runoff Election $125k Total With RCV- from 12/7/09 staff report $42k City's share of Sequoia RCV system $lOk Mailed notification to voters re: change of election date $ l Ok Firmware upgrade $32k 2~d ballot card plus postage $6k Additional poll worker at each polling place $20k Voter education and outreach $SOk ROV election administration costs $170k Total With RCV-based on "not-to-exceed" amount in MOU $181k City's not-to-exceed share of RCV implementation costs SOk ROV election administration costs $231k Total With RCV-based on ROV estimate $137k City's share of RCV implementation costs