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AGREEMENT: <br />A written agreement between the City and the Program Participant is required. The loan <br />agreement will outline the responsibilities of the Participant, terms of the agreement, payroll <br />deduction arrangements, and other conditions of the plan. <br />LIMITATIONS: <br />Loans will be made to Participants on a lottery-type basis until the loan pool is depleted. As <br />funds become available through loan repayments, additional loans will be processed from afirst- <br />come, first-served waiting list. Lottery and waiting list positions may not be purchased or <br />swapped between Participants. After notification of eligibility, applicants will have two (2) <br />weeks to make purchase decisions. If no decision is reached within two (2) weeks, the applicant <br />will be dropped off the list or will be placed at the bottom of the list. <br />MAXIMUM PARTICIPATION: <br />The total amount outstanding to all Participants under this program at any given time will be <br />$234,000 or less. This program maybe suspended at any time at the discretion of the City. <br />RESTRICTIONS ON TRANSFER OR ASSIGNMENT: <br />Each Participant in the plan agrees that the equipment and software made available under this <br />plan will be restricted to the Participant's own use and that of his or her immediate family. Any <br />reassignment or transfer of the equipment violates the agreement, cancels the right to participate <br />in the plan, and requires immediate payoff of any outstanding loan balance. The Participant <br />agrees to maintain the equipment in good working order during the term of the loan. <br />INSURANCE: <br />Participants in this plan must ensure that their home or renter's insurance policy provides <br />adequate protection of their equipment. The City will not assume any liability for damage or <br />theft of equipment or software. <br />PROCEDURE: <br />1. Applicant submits a completed program interest form to Information Services (Form IS- <br />ECPP2). <br />2. Applicant waits for notification from Information Services that his lottery or waiting list <br />position is available for eligibility. <br />3. Applicant obtains an application from the Information Services Division after notification <br />of eligibility is received. <br />4. Applicant obtains a quotation(s) from vendor(s) for the costs of hardware and software to <br />be purchased through this plan. All quotations received should be valid for a minimum of <br />45 days and should include athree-year warranty on the PC hardware. <br />5. Applicant submits the completed application to the Information Services Division for a <br />determination on configuration eligibility. <br />6. Finance .Department verifies employment and prepares a loan agreement (including <br />obtaining the Participant's signature) once the configuration is approved. <br />07-16-01 8 <br />