Reso 2000-128 - Laserfiche WebLink

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DRAFT 9/5/00 2. If there is any doubt in the RE /Contract Manager's mind regarding the requested substitution, the RE /Contract Manager may contact the DLAE for assistance and direction. E. Record Keeping and Final Report Utilization of Disadvantaged Business Enterprises 1. The contractor shall maintain records showing the name and address of each first -tier subcontractor. The records shall also show: a) The name and business address, regardless of tier, of every DBE subcontractor, DBE vendor of materials and DBE trucking company. b) The date of payment and the total dollar figure paid to each of the firms. c) The DBE prime contractor shall also show the date of work performed by their own forces alone with the corresponding dollar value of the work claimed toward DBE goals. 2. When a construction contract has been completed, the contractor will provide a summary of the records stated above. The DBE utilization information will be documented on Exhibit I7 -F and will be submitted to the DLAE attached to the Report of Expenditures. a) The RE will compare the completed Exhibit 17 -F to the contractor's completed Exhibit 15 -G and if applicable to the completed Exhibit 16 -B. b) The DBEs shown on the completed Exhibit 17 -F should be the same as those originally listed unless an authorized substitution was allowed, or the contractor used more DBEs and they were added. c) The dollar amount should reflect any changes made in planned work done by the DBE. d) The contractor will be required to explain in writing why the names of the subcontractors, the work items or dollar figures are different from what was originally shown on the completed Exhibit 15 -G when: (1) There have been no changes made by the RE. (2) The contractor has not provided a sufficient explanation in the comments section of the completed Exhibit 17 -F. The explanation will be attached to the completed Exhibit 1 7-F for submittal. The RE will file this in the project records. The City of San Leandro's DBELO will keep track of the DBE,certifcation status on the Internet at www.dot.ca.gov /hq /bep and keep the RE informed of changeg that affect the contract. The RE will require the contractor to act in accordance with existing contractual commitments regardless of decertification. We will bring to the attention of the FHWA any false. fraudulent. or dishonest conduct in connection with the program. so that FHWA can take the steps (e.g.. referral w the Department of Justice for criminal prosecution. referral to the FHWA Inspector General. action under suspension and debarment or Program Fraud and Civil Penalties rules) provided in §26.109. We also will consider similar action under our own legal authorities. including responsibility determinations in future contracts. Page 6 of 9