Reso 2000-175 - Laserfiche WebLink

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• FINAL 11/8/00 3. If the contract requires the submittal of a monthly truck document. the contractor will be required to submit documentation. to the RE showing the owner's name: California Highway Patrol CA number: and the DBE certification number of the owner of the truck for each truck used during that month for which DBE participation will be claimed. The trucks will be listed by California Highway Patrol CA number in the daily diary or on a separate piece of paper for documentation. The numbers are checked by inspectors regularly to confirm compliance. The burden of proof of DBE payment is the responsibility of the contractor. D. Substitution 1. When a DBE substitution is requested, the RE /Contract Manager .till request a letter from the contractor explaining. why substitution is needed. The RE!Contract Manager must review the letter to be sure names and addresses are shown, dollar values are included, and reason for the request is explained. If the RE /Contract Manager agrees to the substitution, the RE /Contract Manager will notify, in writing, the DBE subcontractor regarding the proposed substitution and procedure for written objection from the DBE contractor in accordance with the Subletting and Subcontracting Fair Practices Act. If the contractor is not meeting. the contract goal with this substitution. the contractor must provide the required good faith effort to the RE /Contract Manager for City of San Leandro consideration. 2. If there is any doubt in the RE /Contract Manager's mind regarding. the requested substitution, the RE /Contract Manager may contact the DLAE for assistance and direction. E. Record Keeping and Final Report Utilization of Disadvantaged Business Enterprises I. The contractor shall maintain records showing the name and address of each first -tier subcontractor. The records shall also show: a) The name and business address. regardless of tier. of every DBE subcontractor. DBE vendor of materials and DBE trucking company. b) The date of payment and the total dollar figure paid to each of the rims. c) The DBE prime contractor shall also show the date of wore performed by their own forces along with the corresponding dollar value of the work claimed toward DBE goals. 2. When a contract has been completed, the contractor will provide a summary of the records stated above. The DBE utilization information will be documented on Exhibit 17 -F and will be submitted to the DLAE attached to the Report of Expenditures. The RE will compare the completed Exhibit 17 -F to the contractor's completed Exhibit 15-G and. if applicable. to the completed Exhibit 16 -B. The DBEs shown on the completed Exhibit 17-F should be the same as those originally listed unless an authorized substitution was allowed. or the contractor used more DBEs and they were added. The dollar amount should :eject any changes made in planned work done by the DBE. The contractor will be requited to explain in writing why the names of the subcontractors. the work items or dollar fi_gc :es are different from what was originally shown on the completed Exhibit I 5-G when: .aueoo(1i