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COUNCILMEMBERS HANDBOOK APPENDIX C <br /> • The hosting Councilmember will notify the Mayor and fellow Councilmembers of the <br /> scheduled meeting. <br /> Meeting Agenda <br /> • Introduction /Welcome — 10 minutes <br /> o Councilmember provides overview of meeting. <br /> • Presentations — 20 -30 minutes <br /> o City staff presents updates on selected topics of local interest. <br /> • Questions & Answers — 45 -60 minutes <br /> o Councilmember and staff field questions. <br /> o Staff documents and obtains information to respond to residents. <br /> Follow -up <br /> • The Community Relations Representative sends issues to Department Heads for their <br /> information and follow -up within 30 days. <br /> • Residents who left their names and addresses /phone numbers are responded to if they <br /> requested follow -up. <br /> • The Councilmember hosting the meeting will be copied on replies to residents and <br /> forwarded information on responses from Department Heads, and whenever possible all <br /> Councilmembers will receive the information if it is of general interest to the Council. <br /> (Adopted on July 6, 2009; Resolution 2009 -097) Page 2 <br />