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SAN LE ANDRO ADMINISTRATIVE CODE <br /> TITLE 2 CITY MANAGER <br /> Chapter 11 Policy Governing Use of City's Electronic Mail System <br /> $2.6.100: POLICY GOVERNING USE OF CITY'S ELECTRONIC MAIL SYSTEM. <br /> The City's E -mail system is designed to facilitate City business communications among <br /> employees and other business associates. E -mail is not considered to be a secure system and is <br /> not intended to transmit sensitive materials, such as personnel matters and similar information <br /> which would be more appropriately communicated by written memorandum or personal <br /> conversation. <br /> E -mail is not private to the user. E -mail is potentially discoverable in lawsuits involving the City <br /> or under the Public Records Act or Freedom of Information Act. Users should be aware that <br /> when they have deleted a message from their mailbox it may not have been deleted from the E- <br /> mail system. The message may be residing in the recipient's mailbox or forwarded to other <br /> recipients. Furthermore, the message may be stored on the computer's back -up system. <br /> The E -Mail System is intended as a convenient and efficient method of communicating transitory <br /> information in an electronic format. All information on the E -Mail System is subject to <br /> automatic purging (deletion) by the City in accordance with the City's Records Retention <br /> Schedule. <br /> 42.6.105: AUTHORIZATION TO DEVELOP EMAIL PROCEDURES. <br /> The City Manager is authorized to develop and implement rules and procedures governing the use <br /> of the City's Email system. These rules and procedures may include rules for use of the system, <br /> limitations on privacy, prohibitions on certain uses, restrictions on activities that would compromise <br /> network security, and retention periods. <br /> Department Responsible for Revision: City Clerk Chapter 2.6 <br /> 01 `05;2011 Page 1 <br />