Laserfiche WebLink
SAN LEANDRO ADMINISTRATIVE CODE <br /> • <br /> TITLE 1 CITY COUNCIL <br /> Chapter 11 Policy Governing Use of Computer Systems, E -Mail and Information <br /> Security <br /> d. E -Mail messages located in the User's Inbox, Sent Items and Deleted Items will <br /> be automatically deleted by Information Technology from all computer devices <br /> and systems on the 120 day after sending or receipt, whether deleted by the user <br /> or not. <br /> e. E -Mail messages that are intended to be retained either by the Records Retention <br /> Schedule or by law should be moved to the User's Outlook Cabinet or saved and <br /> placed in the appropriate subject file, either electronically or in hard copy. <br /> (2) Use. <br /> a. City employees and elected officials are responsible for the care, security and <br /> appropriate use of City equipment, including but not limited to computer systems. <br /> • <br /> Inappropriate uses may include, but are not limited to obscenity, harassment, <br /> slander, defamation, commercial or for - profit activities, and political or campaign <br /> activities. <br /> b. City computer systems are for use by employees and elected officials only. <br /> Contractors, vendors and other non -City users may be granted access to City <br /> computer systems with approval from the Information Services Manager. <br /> Contractors, volunteers, and other non -City users accessing the City of San <br /> Leandro's computer systems are subject to the same policies and guidelines as any <br /> City employee or elected official. <br /> c. City computer hardware and software will be installed, configured and supported <br /> by the City Manager's Office, Information Technology Division. <br /> • <br /> d. All Users shall respect copyright and license agreements and shall not distribute <br /> or download programs or material without the legal right to do so. <br /> e. Any City -owned equipment assigned to employees, elected and appointed officers <br /> of the City should be returned to the City Manager's Office upon request and /or <br /> within five (5) working days of the request: <br /> Department Responsible for Revision: City Manager's Office Chapter 1.11 <br /> 03/02/2011 Page 2 <br />