RulesCommunications Highlights 2011 0324

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City Council Action Minutes - 2 Admin Code Section 4.3.100 notwithstanding, San Leandro City Clerks have traditionally included some of the comments and discussion by the Council, staff and public. as well as actions, in the minutes of City Council regular and special meetings. The preparation of these minutes is time- consuming, requiring four to eight hours or more of staff time per meeting. The determination of what and how the information is summarized is subjective. City Council meeting minutes are available to the public via Weblink, and are not as easily accessible as are the "Summary" documents. DISCUSSION With the implementation of Granicus digital audio streaming of City Council meetings, the agendas, minutes and audio recordings will all be available on the same webpage, which will simplify public access. Additionally, staff will have the ability to mark the audio portion of each agenda item, and link the sound file to the corresponding agenda item on the online version of the meeting minutes. By accepting action minutes as the official record for City Council meetings, the City could achieve the following: • A more complete, less subjective account of the meeting proceedings, by providing action minutes plus the link to the meeting audio portion for each agenda item • Quicker turnaround— minutes could be made available within a day or two of the meeting • Staff time savings of 10 -15 or more hours per month The Council could request that particular items or statements be entered in the minutes "for the record," with the understanding that these requests would add to the time needed for minutes processing and approval. ATTACHMENT • Excerpt from City Council Meeting Summary for March 7, 2011 RECOMMENDATION Staff requests that the Committee consider accepting action minutes as the official record for City Council meetings.